Real-estate ERP. Every floor. Every order. Every rupee tracked.
VARDHMAN ERP
A comprehensive real-estate project ERP with a deep Purchase module — from Purchase Request to payment and GST reconciliation, in one system you can trust.
Built for Real-Estate Projects
Vardhman ERP runs the full purchase lifecycle for construction and real-estate businesses — from a simple purchase request to the final GST reconciliation. Every document, approval, and rupee is tracked in one system.
The Purchase module alone spans 6 phases and 22+ sub-processes, built on GST, TDS, and MSME rules so your compliance stays ahead of your growth.
6
Purchase Phases
22+
Sub-Processes
1-Flow
Request → Payment
100%
Compliance Built-In
The Purchase Module, Phase by Phase
One connected flow — Plan, Source, Order, Receive, Bill, and Pay. No silos, no double entry.
Plan & Request
Every purchase begins with a clear, approved requirement — captured once, routed automatically.
Purchase Request (PR)
- Capture every need at line level — stock / non-stock, quantity, price, and delivery details
- Route for approvals with edit-level control and real-time status tracking
- Flag urgent / high-value requests up the chain instantly
Purchase Requisition
- Consolidate requests from multiple teams or sites into one approver-cleared view
- Single requisition can feed multiple POs later — no duplicate entry
Source & Contract
Compare suppliers side-by-side, lock in the right rate, and keep contract terms valid across orders.
Supplier Quotation
- Send requirements to multiple vendors and collect quotations directly in the system
- Track who quoted, what price, and when it expires
Price Comparison
- Side-by-side comparison across vendors on price, GST, delivery, and terms
- Approve the winning quote and convert it to a Purchase Order with one click
Rate Contract
- Lock rates and terms for a validity period across projects and sites
- POs and invoices automatically adopt the contracted rate — fewer errors, better spend control
Order & Receive
From Purchase Order to goods on site — with advances, quality checks, and landed costs handled.
Purchase Order (PO)
- Generate POs from requests, quotations, or manually
- Streams the full purchase flow — GRN, bill, payment — from a single order
PO Advance Payment
- Record advance / prepayments against a PO with GST handled correctly
- Advance automatically adjusts against the final vendor bill
GRN & Quality Inspection
- Goods Receipt with single or multiple partial receipts against a PO
- QC at goods-in — pass, reject, or hold — with lot-level tracking
Landed Cost Voucher
- Bring freight, insurance, handling, and other extras into material value
- Real landed cost reflects in stock and inventory valuation
Purchase Return / Debit
- Return rejected or excess material and record the debit against the vendor
- Stock and vendor payable adjust automatically on return
Bill & Pay
GST-ready vendor bills, reverse-charge handling, MSME payment discipline, and clean reconciliations.
Vendor Bill / GST Invoice
- Enter bills with CGST / SGST / IGST and auto-derived tax rates
- Two-way and three-way matching with PO and GRN to prevent overbilling
RCM Liabilities
- Reverse Charge Mechanism for services and purchases where the buyer is the payer
- RCM liability tracked separately, preserved for goods and services tax returns
MSME (43B(h))
- 45-day payment compliance tracking for MSME vendors under the MSMED Act
- No more missed deadlines, no ITC denials
Reconciliation & ITC
- Reconcile vendor bills with GSTR-2A/2B entries and master records
- Classify claims as matched, mismatch, or pending and validate input tax credit
Master Data & Stock
Clean vendor, item, and site masters plus real-time stock visibility across every project site.
Vendor Master
- GSTIN validation, PAN mapping, payment terms, and rate history against every vendor
- One screen to manage all vendors across all sites
Item & UOM Master
- HSN / SAC code-backed item master with tax rates and units of measure
- Reusable across requests, POs, GRNs, and bills
Stock & Site Inventory
- Real-time stock at site and warehouse level — received, issued, and in transit
- Material allotment to projects and work orders with full traceability
Visibility
Know every rupee spent, every order in flight, and every document approved — in real time.
Purchase Analytics
- Spend by vendor, category, site, and month at a glance
- Open vs delivered POs, ageing of bills, and payment forecasts
Chatter & Approvals
- Comment threads, file attachments, and a full audit trail on every document
- Approval actions captured with date, time, and approver — always accountable
Compliance Is Not An Add-On. It Is Built-In.
GST, TDS, RCM, MSME, and reconciliation — handled automatically, not in spreadsheets.
GST Ready
CGST/SGST/IGST at line level, HSN-wise tax rates, automatic tax generation, and ITC classification for clean compliance.
TDS Compliant
Automated TDS across sections — 194C, 194J, 194Q, 194I — mapped at bill and payment with certificate tracking.
MSME 45-Day Rule
MSME (43B(h)) payment compliance — automatic flag on every unpaid invoice, so no late-payment ITC disputes ever slip through.
GST Reconciliation
Self-reconcile vendor bills with GSTR-2A/2B, validate input credit, and close the loop before filing.
3-Way Matching
PO + GRN + Bill matched automatically to stop duplicate and over-billing before payment.
Approval Workflows
Edit-level approvals, defined roles, and a dated audit trail on every request and document.
From Request to Payment — One Flow
Every step tracked. Every step approved. Nothing falls through.
Request
PR / requisition created with lines, quantity, and delivery need.
Quotations
Send to suppliers, collect quotes, and compare pricing side-by-side.
Order
Rate contract or quotation → PO placed and confirmed.
Receive
GRN with QC — pass, reject, or hold. Landed costs blended in.
Verify Bill
Vendor bill matched 3-way with PO + GRN and GST correct.
Pay & Reconcile
TDS/MSME compliance, payments tracked, GST books reconciled.
Who Uses Vardhman ERP?
Role-based access for every purchase workflow.
Purchase Officer
Requests, quotations, price comparison, and purchase orders
Store & Warehouse
GRN & quality checks, stock at site and warehouse, materials, receipts, returns
Finance / Accounts
Vendor bills & payments, TDS, RCM, MSME checks, GST reconciliation & ITC
Management
Dashboards & analytics, approval workflows, full audit trail
Frequently Asked Questions
Run Your Projects the Vardhman ERP Way
Tell us about your real-estate or construction business — we'll show you how Vardhman ERP tracks every request, order, and rupee.